We know that your privacy is very important to you. Lincoln Memorial University recognizes the concerns of individuals regarding privacy and online data collection. We strive to respect and protect the privacy expectations of our website visitors. Most websites collect some information regarding visitors. Types of information collected are wide‐ranging, and are collected both passively (by the web servers that host the websites) and actively (via user input through forms, surveys, etc.). Some of the information collected allows site owners to determine who a particular visitor is and to track their behavior within and across a website domain. However, most of the information collected cannot identify you as a particular individual and is only collected in aggregate. Websites within the Lincoln Memorial University website domain, xgcr.net likewise collect information regarding site visitors. This statement outlines the types of information (data) collected, our methods for collecting data, and the reasons we collect data.
The following are examples of information that may be collected in aggregate to provide communications staff, site owners, content managers, designers, and IT specialists insight into visitor behavior for the purpose of improving university websites and access to university informaiton.
Lincoln Memorial University websites commonly use one of the following methods to collect this data:
COOKIES
Cookies are files that many websites transfer to users' web browsers to enable the site to deliver personalized services or to provide persistent authentication. The information contained in a cookie typically includes information collected automatically by the web server and/or information provided voluntarily by the user. Our website uses persistent cookies in conjunction with a third party technology partner to analyze search engine usage and web traffic patterns. This information is used in the aggregate to monitor and enhance our web pages. It is not used to track the usage patterns of individual users. Users may set preferences regarding the storage of cookies within their individual web browsers, which can also be used to remove stored cookies.
THIRD-PARTY TRACKING (E.G. GOOGLE ANALYTICS)
Many websites within the xgcr.net domain use Google Analytics to collect visitor data in aggregate. This data is also collected using cookies set by Google. See Google’s privacy and terms with regard to partner sites for more info: google.com/policies/privacy/partners/The Lincoln Memorial University may also transmit non‐Personally identifiable information (NPII) collected by third‐party tracking services (cookies) to other third parties (e.g. Facebook) so that you may see messages from the university when you visit other websites outside of the xgcr.net domain. Users can opt‐out of the collection and use of information for ad targeting by blocking third party cookies and tracking mechanisms via browser or operating system settings, browser plugins, or using a service such as aboutads.info/choices or youronlinechoices.eu/.
SERVER LOGS
All web servers collect very basic visitor informaiton to monitor site usage and performance.
LMU is an institution of higher education involved in education, research, and public service. In order for LMU to educate its students both in class and on‐line, engage in research, and provide public service, it is essential, necessary, and LMU has lawful bases to collect, process, use, and maintain data of its students, employees, applicants, research subjects, and others involved in its educational, research, and public service programs. The lawful bases include, without limitation, admission, registration, delivery of classroom, on‐line, and study abroad education, grades, communications, employment, applied research, development, program analysis for improvements, and records retention.
Examples of data that LMU may need to collect in connection with these lawful bases are: name, email address, IP address, physical address or other location identifier, photos, as well as some sensitive personal data obtained with prior consent.
Most of LMU’s collection and processing of personal data will fall under the following categories:
There will be some instances where the collection and processing of personal data will be pursuant to other lawful bases.
The Lincoln Memorial University (“LMU”) may be a data “controller” or “processor” with regard to certain activities as defined under the European Union’s General Data Protection Regulation (“EU GDPR”). LMU is committed to protecting the rights of individuals in compliance with the GDPR.
LMU Data Protection Officers:
LMU Harrogate: Jason McConnell CIO
LMU Harrogate: Debra Moyers CDO
These Data Protection Officers can be contacted at privacy@xgcr.net.
LMU collects a variety of personal data to meet one of its lawful bases, as referenced above. Most often the data is used for academic admissions, enrollment, educational programs, job hiring, provision of medical services, participation in research, development, and public service. Data typically includes name, address, transcripts, work history, information for payroll, research subject information, medical and health information (for student health services, or travel), and donations. If you have specific questions regarding the collection and use of your personal data, please contact the Data Protection Officer for the applicable LMU campus or institute as identified herein. If a data subject refuses to provide personal data that is required by LMU in connection with one of LMU’s lawful bases to collect such personal data, such refusal may make it impossible for LMU to provide education, employment, research, or other requested services.
LMU receives personal data from multiple sources. Most often, LMU gets this data directly from the data subject or under the direction of the data subject who has provided it to a third party (for example, application for admission to LMU through use of the Common App).
If you are an individual data subject under the GDPR, you may obtain the following information and exercise the following rights:
Any data subject who wishes to exercise any of the above‐mentioned rights may do so by submitting such request to the Data Protection Officer for the applicable LMU campus or institute as identified herein.
LMU is committed to ensuring the security of your information. We have put in place reasonable physical, technical, and administrative safeguards designed to prevent unauthorized access to or use of the information collected online. All personal data collected or processed by LMU under the scope of the GDPR will comply with the security controls and systems and process requirements and standards as set forth in LMU’s Information Technology Policies, which are available at http://vzf1.xgcr.net/information-services/it-policies.php
LMU will not share your information with third parties except:
LMU keeps the data it collects for the time periods as required by law.
